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Transport and logistics ERP for East Africa

Every load, accounted for.

TransLogix runs trips, fleet, fuel, freight and finance from one record for transport companies in Kenya, Uganda, Tanzania and Rwanda. Every kilometre, litre, part and shilling is entered once, against the truck, driver and contract it belongs to.

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  • KES
  • UGX
  • TZS
  • RWF
  • USD

Trip

TLX-24118 Mombasa to Kampala

In transit
  1. Mombasa6 Nov 08:40
  2. Nairobi6 Nov 19:05
  3. Malaba7 Nov 15:10
  4. KampalaETA 8 Nov
Distance
1,169 km
Fuel
410 L
L/100 km
35.1
Revenue
USD 3,850.00
KDA 482Q · ZE 4471 Driver J. Otieno GPS 2 min ago

  • 5

    currencies, with the exchange rate stored on every entry

  • 4

    countries on the Northern and Central corridors

  • 1

    record per load: trip, fuel, parts and invoice together

  • 0

    edited history: corrections are reversals with an audit trail

Solutions

One platform for the whole operation.

Fleet, transport, freight and finance share the same records. A litre issued at the depot is already on the trip, the truck and the profit report. Nothing is typed twice.

01

Fleet management

Trucks, trailers and drivers with their documents, licences and service schedules. Know which truck is on a trip, which is in the workshop and what is due next.

  • Vehicle register with insurance, inspection and permit expiry
  • Service schedules by distance or date; job cards and parts cost
  • Driver licences, training and incidents

Vehicles

3 of 48
PlateModelStatus
KDA 482QScania R460On trip
UBK 113KMAN TGS 33.400Available
T 482 DKLActros 2645In workshop
Next service · KDA 482Q8,400 km left
Every 50,000 kmDue at 612,000 km

02

Transport operations

Trips from booking to delivery with odometer readings, fuel, expenses and GPS positions on one record. Depot fuel and station accounts reconcile against the trips that used them.

  • Start-now or scheduled trips, with overlap checks for truck and driver
  • Depot stock on a ledger; station statements matched to trips
  • Implausible odometer readings flagged for review, never silently fixed

Trips

This week
TripRouteStatus
TLX-24118Mombasa → KampalaIn transit
TLX-24117Dar es Salaam → KigaliLoading
TLX-24112Nairobi → MombasaDelivered
Mombasa yard depot · Diesel18,400 of 30,000 L
Reorder at 6,000 LAvg. cost KES 171.42/L

03

Freight and consignments

Containers and loose cargo tracked from the port or yard to the consignee, across every border on the way. Clients, contracts and route rates decide the price; each trip keeps the rate agreed when it ran.

  • Clients, contracts and effective-dated route rates
  • Milestones from loading through border clearance to delivery
  • Positions from manual reports or any GPS provider

Waybill

WB-55021

In transit

MSKU 418220 7 · 40′ HC · 26,400 kg

  1. Loaded Mombasa CFS

    6 Nov 08:40

  2. Border cleared Malaba

    7 Nov 15:10

  3. In transit Jinja

    8 Nov 09:20

  4. Delivery Kampala ICD

    ETA 8 Nov 14:00

04

Finance and profitability

Invoices, credit notes and payments in the currency they were agreed in, with the exchange rate stored on each one. Profit by trip, truck, driver and client adds up to the same total every way you group it.

  • Invoices with per-line VAT; issued invoices corrected only by credit note
  • Payments across currencies with realised exchange gains and losses
  • Every cost counted once and traceable to its transaction

Trip profitability

TLX-24118

Invoiced

Revenue

USD 3,850.00

KES 497,420.00 at 129.20, rate of 6 Nov

FuelUSD 1,463.0038.0%
Driver and allowancesUSD 346.509.0%
Border and tollsUSD 269.507.0%
Maintenance shareUSD 231.006.0%
MarginUSD 1,540.0040.0%

Built like a ledger

Numbers you can trace back.

History is never overwritten. Every total in TransLogix comes from transactions you can open, and every correction leaves a record of who made it and why.

  • Odometer

    Readings are immutable. Distance is end minus start; a reading lower than the last, or a gap, is flagged for review.

  • Fuel and stock

    Depot and parts stock change only through a locked movement ledger, with weighted-average cost stored on each movement.

  • Rates

    Contract rates are effective-dated and never edited. A completed trip keeps the revenue it was priced at.

  • Currency

    Original amount, currency and exchange rate are stored together. A later rate change never rewrites history.

  • Invoices

    Issued invoices and credit notes cannot be edited. Correct with a credit note or a void, never a delete.

  • Access

    Roles and permissions per user, two-step sign-in, a full audit trail, and each company's data kept apart from every other.

East Africa

Built for the corridors your trucks run.

From the port of Mombasa to Kampala and Kigali, and from Dar es Salaam inland to Mwanza and Rusumo. One trip can cross three borders and touch four currencies; TransLogix keeps each amount in the currency it was paid in.

Northern Corridor
Mombasa · Nairobi · Malaba · Kampala · Kigali
Central Corridor
Dar es Salaam · Dodoma · Isaka · Rusumo · Kigali
Lake route
Dar es Salaam · Dodoma · Mwanza · Kisumu
Namanga link
Nairobi · Namanga · Arusha · Dodoma
Currencies
CodeCurrencyUsed for
KESKenyan shillingKenya operations, KRA PIN invoicing
UGXUgandan shillingUganda costs and clients
TZSTanzanian shillingTanzania costs, TIN invoicing
RWFRwandan francRwanda costs and clients
USDUS dollarCross-border contracts and transit rates
Map of East African road corridors: the Northern Corridor from Mombasa through Nairobi to Kampala is highlighted, with links to Kigali, Dar es Salaam, Arusha, Dodoma, Mwanza and Kisumu.
Northern Corridor, Mombasa to Kampala. Schematic, not to scale.

Industries

For fleets that move the region.

From five trucks to several hundred, on long-haul transit or short urban runs.

  • Cross-border haulage

    Transit cargo from the coast to the inland capitals, with border milestones and costs in every currency on the way.

    Mombasa → Kigali · 1,680 km

  • Container and port logistics

    Container moves between port, CFS, ICD and consignee, priced on contract route rates.

    Mombasa CFS → Nairobi ICD

  • Fuel and bulk liquids

    Tanker fleets with litres kept separate from money, and own-depot stock on a weighted-average ledger.

    Litres · KES/L · L/100 km

  • Construction and aggregates

    Tippers and low-loaders on short, repeated runs, with service schedules by distance and parts cost per truck.

    Quarry → site · 42 trips/week

  • Distribution and FMCG

    Multi-drop routes from warehouse to retail, with driver allowances and trip expenses on the trip record.

    Nairobi → Nakuru → Eldoret

  • Agriculture and export

    Seasonal loads of tea, coffee, sugar and grain from farm and factory to port, invoiced in KES or USD.

    Kericho → Mombasa · USD

About

Made for how transport runs here.

TransLogix is built for East African transport companies: owners who need to know what each truck earned, operations teams who dispatch and track trips, depot and workshop staff, and finance teams who invoice in more than one currency.

It knows the region's details: KRA PIN and TIN on invoices, own depots alongside fuel-station accounts, border crossings on the trip record, and amounts in KES, UGX, TZS, RWF and USD with the rate stored. It is priced per active truck, billed monthly, and works on a phone in the yard as well as a desktop in the office.

Pricing
Per active truck, monthly
Access
Browser, desktop and mobile
Security
Roles, two-step sign-in, audit trail
TransLogix

The Tracking Square

Our mark is drawn on the 7 × 7 grid of the finder square on every tracked label. A T and an L hold one orange load, with two corners open: where freight comes in, and where it leaves.

Request a demo

See your own routes in TransLogix.

Tell us about your fleet. We will show you trips, fuel and profitability on corridors like yours, and answer questions about setup and data import.

  1. We get in touchto agree a time that suits you.

  2. A walkthrough on your routesonline or at your office.

  3. A setup planfor your trucks, depots and currencies.

Request a demo

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